Technical Paper Submission | Design Team Abstract Submission
Technical Paper Submission PLEASE NOTE: This is a fairly lengthy and complicated process for uploading papers as we are using the same system used by the AIAA professional conferences which can be found on http://www.aiaa.org. The conference committee HIGHLY recommends that you do not wait until the last minute to start this process. If you have questions or problems, make sure you email the judging coordinator right away so that we can help you take care of it. You may already be aware of some of this information, but hopefully this will clarify any lingering questions. To present a paper at this year's conference, you need to complete steps at both http://www.aiaa.org and http://region2.aiaastudentconference.org STEPS AT http://www.aiaa.org Upload the abstract of your paper for the Region II conference at http://www.aiaa.org Wait for your abstract to be approved After your abstract is approved, you will need to select the appropriate copyright assignment statement for your submisssion You will then be able to upload your actual paper   STEPS AT http://region2.aiaastudentconference.org Register for the conference Create/join your Technical Paper on the "My Registration" page (don't forget your tracking number)   TRACKING NUMBER The tracking number field on the technical paper, design team, and Underclassmen paper forms is used to link the paper you upload to http://www.aiaa.org to your registration on this web site. As part of the process of uploading your paper, you will receive the tracking number. Please make sure you update your presentation on this web site with that information so that your document can be correctly linked.   DEADLINES Your abstract must be uploaded to http://www.aiaa.org before 12:00 AM (Midnight) the night of Friday, February 1st and all of the steps listed in the above section must also be complete before 12:00 AM (Midnight) the night of Friday, February 1st. If you feel that you have completed all of these steps, check your status on the "My Registration" page. If it still says "Presentation Incomplete", then send an email to the judging coordinator explaining your concern. If your abstract is not uploaded before February 2nd, the conference committee can make no guarantees that it will be approved in time for you to upload your actual paper by 12:00 AM (Midnight) on the night of February 22nd.   FORMATTING There is an author kit available that reiterates the formatting of your paper. Please make sure you follow the formatting guidelines or you may be subject to disqualification. NOTE: Don't fill out the copyright forms in that document, they will be completed online when you upload your paper. For formatting samples, the conference committee suggests you search for some professional papers at aiaa.org. You should be able to view the first page of these without purchasing them and they will give you a better idea of the formatting style. There are no strict guidelines for formatting your abstract submittal. Just make sure you include the paper title, authors information, and then of course the abstract that will also be at the beginning of your actual paper. It may be easiest to just copy it from the beginning of your paper into another document for submittal.   FACULTY APPROVAL For paper presenters, a signed copy of the paper authorization document must be faxed to the Judging Coordinator by March 1, 2008. You may also scan and send it via email. This cover page should be signed by two faculty members (one being the AIAA faculty advisor) who have reviewed your paper.   DO NOT WAIT TO START THIS PROCESS The conference committee can not stress this enough. Please try to get started as soon as possible on this. The deadlines are not flexible.
Design Team Abstract Submission	(Back to Top)
The design teams need to follow the same steps as those listed above for the Technical Paper Submission. However, since our design teams are not required to submit an actual paper, the "paper" for the design team is really considered the Letter of Intent. The system now requires that your Letter of Intent be submitted as a manuscript to www.aiaa.org. That means, you must first submit it as an abstract. After the abstract has been "accepted" you will be able to upload it as a manuscript. You can find a description of the Letter of Intent contents on the Regional Design Team Rules page. The Letter of Intent is the only document that the design team should be submitting. To support the use of the system at http://www.aiaa.org, the deadline date for the design team letter of intent submission will match the technical papers.